The Academic Senate employs the formal use of resolutions to identify and record the will of the academic senates of the California community colleges. The Academic Senate relies on formal resolutions to set direction for the organization as a whole. Members of the Academic Senate Executive Committee and its standing and ad hoc committees implement adopted resolutions to respond to issues, to conduct its work, and to take action. When new issues and situations emerge, the Executive Committee works with its committees and task forces to develop resolutions for consideration by the body at plenary sessions in order to determine the will of the organization as a whole. It is only in rare circumstances in which an issue is pressing and available time does not permit the adoption of a formal position by the body and a previous position does not exist that the Executive Committee or President may take a position or initiate an action independent of direction from existing or adopted resolutions by the body.
NOTICE OF CHANGE TO PROCESS
The Academic Senate for California Community Colleges meets biannually in Plenary session to adopt resolutions which become the basis for future Senate policies and which drive the work of its standing and ad hoc committees. Due to the continuing COVID-19 pandemic, the Fall 2020 Plenary Session will be held virtually on November 5-7, 2020. As a result, for the fall 2020 term, the ASCCC will be conducting Resolutions voting online using the software company Poll Everywhere.
MEMBER SENATE RESPONSIBILITY - NOTIFICATION OF DELEGATES TO ASCCC
In order to conduct the virtual Resolution voting, we will need each member Senate to verify that we have the college’s correct delegate for voting. The Senate President listed in the Senate Directory for each campus, will need to complete the Delegate Form. The college will not be able to vote on Resolutions unless this form is submitted. Forms must be emailed to the ASCCC Office - events [at] asccc.org by October 31, 2020.
10-DAY COMMENT PERIOD
The open comment period for Resolutions is now open.
The ASCCC is holding a 10-day open comment period starting October 20th, closing October 30th for the resolutions packet prior to the fall plenary session through a Google Doc. The goal is to generate conversations and allow delegates to work together to identify additional resolutions and or amendments that they wish to submit to resolutions [at] asccc.org. This is also a way to solicit the 4 seconds needed for amendments.
New Resolutions must be received by October 31st and amendments by November 2nd to the resolutions [at] asccc.org email (5:00 pm deadline).
On the Google Doc you will be able to provide public comment on the resolutions packet anonymously, but you must provide your information (name, college, and whether you are the delegate or senate president) in order to propose amendments. If you are signed into your Google account, your name will appear next to your comments. This way the Resolutions Committee can track your seconds. To manage your comment notifications, please follow these steps: Open the google document; in the top right corner of the file click comments; click notifications; and choose when you want to receive notifications. Additional information is included in the beginning of the Google doc, packet, under the 10-Day Comment Period section.
If you have any questions about the process or need help with resolutions the Resolutions Committee will be holding open office hours during the open comment period to assist.
- Register for the October 23, 2020 10-11am Open Office hour
- Register for the October 26, 2020 3-4pm Open Office hour
- Register for the October 27, 2020 11am-12pm Open Office hour
- Register for the October 28, 2020 2-3pm Open Office hour
- Register for the October 29, 2020 1-2pm Open Office hour
- Register for the October 30, 2020 11am-12pm Open Office hour
RESOLUTION RULES FOR VIRTUAL RESOLUTION VOTING
1. Anyone can participate in the debate.
2. In order to vote, you must be a registered delegate by October 31 2020.
3. All attendees will be muted upon entering into the Zoom meeting space. Only those who are recognized are asked to unmute their line by clicking on the mic icon at the bottom of the Zoom online screen or by pressing *6 on your phone (if you are calling in). After speaking, individuals are asked to mute the mic again.
4. The chatroom has been changed to be public so do not use the chatroom unless you want to be recognized.
Quorum will be established via Poll Everywhere at the beginning of plenary session.
Everyone, public or delegate, regardless of whether Pro or Con, is in the same speaking queue. The Chair will call on participants alternating between Pro and Con. Speakers must use the chatroom to queue up. Delegates need to enter the following in the chatroom, “Pro, Name, College”, or “Con, Name, College”.
The ASCCC staff will keep track of who is next, alternating between Pro and Con. Chair will be informed by voice who the next speaker is, e.g., “Pro, Name, College”, or “Con, Name, College”. When there is no speaker on the side of the motion that is to be heard next debate on that motion is closed.
● A timekeeper will be assigned
● Each speaker will be given 3 minutes.
● Each resolution debate will be a total 15 minutes. Time can be extended for a specific time by a parliamentary Motion to “Extend Time” by a registered Delegate. Debate can only be extended once per resolution for a maximum of 5 minutes.
Any registered delegate may propose a motion other than a Resolution or an amendment to a Resolution and any attendee may ask a question. An attendee needs to enter the following in the chatroom, “PM, Name, College. The chair will recognize those who have parliamentary questions/motions by name and they will be instructed to unmute and make a motion (only delegates) or ask a clarifying question(all attendees).
When the registered delegate is recognized to make a motion. Another registered delegate without being recognized may enter in the Chatroom, “Name, College, Second.”
Voting will be done live through Poll Everywhere. Attendees will use their smartphones to vote live on each resolution or motion. If a delegate does not have a smartphone they should request ASCCC staff for an alternate webpage. Results of each vote will be confirmed by the Chair and recorded by the Resolutions Chair.
All motions and resolutions are adopted by majority vote of the body except:
1. Resolutions that propose reversing existing Academic Senate Positions which requires an affirmative vote of two thirds of voting delegates.
2. Parliamentary Motions as Identified in Roberts Rule of Order Newly Revised that require a two-thirds vote in the affirmative or negative of the delegates voting depending on the motion.