ASCCC Executive Committee Elections

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CLICK HERE TO VIEW ALL CANDIDATES FOR POSITIONS ON THE EXECUTIVE COMMITTEE

The candidacy of each applicant is contingent upon the receipt of all materials, including the candidate statement and candidate video, and if applicable, a local senate resolution, by April 22, 2020. As a reminder of the change in the ASCCC Rules, each applicant may be nominated for at most two positions for which they are eligible. 

GENERAL INFORMATION

Each year, the Executive Committee nominations process provides the ASCCC membership a direct voice in the organization’s governance.  The Executive Committee’s composition and annual elections are part of the ASCCC’s by-laws

All candidates for election to the Executive Committee shall meet at least one of these criteria: 

1)    is a Delegate or a local senate president;

2)    has within the last three years immediately preceding the election been a local senate president or an ASCCC Executive Committee member or officer; or

3)    has been nominated by a resolution of a Member Senate. The minutes of the meeting at which that resolution was adopted must be submitted to the Elections Committee chair with the nomination of the individual.

NOTICE OF CHANGE TO PROCESS

For the spring 2020 term, the ASCCC will be conducting elections by online written ballot, using the software company E-ballot. To note, ASCCC Bylaws Article IV, Section 2 require that elections be held during a plenary session. However, in our current state of emergency, the ASCCC does not have the ability to hold a traditional in-person plenary session and postponing the elections would severely disrupt the continued governance of the ASCCC. In lieu of holding an in-person election, the ASCCC is invoking California Corporations Code (Section 7140(m)) that permit the leadership body of an organization to take certain actions to protect the interests and functions of the corporation in the event of a genuine emergency.

NOMINATION INFORMATION

Nominations for this election will only be accepted by completing the Executive Committee Candidate Form. This form must be submitted by April 17, 2020. Additional documentation, such as the candidate biographical statement, minutes from the Member Senate meeting, resolution, and video candidate speech are due no later than April 22, 2020. If at all possible it would be appreciated if candidates can submit additional documents by April 17. If you have questions about meeting deadlines, please contact ASCCC Executive Director Krystinne Mica – Krystinne [at] asccc.org.

  • Candidate Statement - You will need to submit a candidate statement.  Please follow the format below and provide the responses to the following questions. Please ensure that this statement is structured in the required format and the statement must be limited to one page, saved as a PDF.
    • Times New Roman font, with your name, college, candidate position(s), subject area on the upper left-hand corner and the following information:
      • A brief summary of your faculty activities and special qualifications.
      • A brief summary of statewide issues you are most interested in or most concerned about 
  • Video Speech: You will need to submit a video speech in lieu of the Candidate Speeches delivered during the Friday morning general session at Plenary. The length of the video should be no more than 5 minutes (10 minutes max for candidates seeking the President position). 
      • In the video recording, please introduce yourself and let the audience know the position(s) you are seeking. You can address any topic related to your candidacy during the video. The video may be recorded using Zoom, or other similar platforms. If you require assistance on using the Zoom platform to record, please contact the ASCCC Office and we can help set this up. Links to the video must be submitted to Krystinne Mica (krystinne [at] asccc.org) and Wendy Brill-Wynkoop (elections [at] asccc.org). Videos will be posted along with your candidate information. 
  • Candidate Information Session - Candidate Information Sessions will be held on April 10, 2020, at 11:00 a.m., and April 13, at 3:30 p.m. This information session will provide details regarding the ASCCC elections process, including information for the online elections taking place for spring 2020. If you are running for a position on the Executive Committee, you should plan to attend this session or contact Executive Director Krystinne Mica (krystinne [at] asccc.org) to make alternate accommodations. 

April 10, 2020: 11AM - 12PM - Register for this session

April 13, 2020: 3:30PM - 4:30PM - Register for this session

Candidate Information Session Handout

MEMBER SENATE RESPONSIBILITY - NOTIFICATION OF DELEGATES TO ASCCC

In order to conduct the online election, we will need each member Senate to verify that we have the college’s correct delegate for voting. The Senate President listed in the Senate Directory for each campus, will need to complete the Delegate Change Form. The college will not be able to vote in the online election unless this form is submitted. Forms must be emailed to the ASCCC Office - elections [at] asccc.org by April 17, 2020. 

EXECUTIVE COMMITTEE - ROLES AND RESPONSIBILITIES

The ASCCC Executive Committee is responsible for ensuring the organization is acting in the best interest of the ASCCC members. To this end, the Executive Committee provides strategic guidance for the successful achievement of the ASCCC's Mission. The Executive Committee oversees the strategic plan of the ASCCC and its organizational performance, reviews high-level organizational goals and policies, makes high-level decisions, reviews Executive Director performance, and serves as a community advocate for the ASCCC. The Executive Committee is supported by the Executive Director and a full-time professional staff, who are responsible for day-to-day operations and recommending goals and policies. Executive Committee members must commit to attending all in-person meetings per academic year. 

Additional information regarding the role of the Executive Committee and expectations of service, can be found on the attached Revised Responsibilities document

ELECTRONIC VOTING INFORMATION

The ASCCC will be utilizing the software company E-Ballot to conduct the online elections. The tentative timeline is listed below. A webinar was held on April 14 on how to utilize the online e-ballot platform, as well as general information on elections. The webinar recording can be accessed here and the Powerpoint can be accessed here.  Information regarding voting and ballots were sent to senate presidents and delegates on April 13, 2020. A copy of the initial announcement is accessible here. Additional information will be posted on this website! 

ASCCC 2020 Elections Timetable

Date

Activity

March 30, 2020

Call for Executive Committee Nominations

April 17, 2020

Closing date for Executive Committee Nominations

April 23, 2020

All candidates listed on ASCCC Elections Page

April 27, 2020

Elections open by E-Ballot – up to 3 rounds of voting may occur and will be determined once all candidate nomination forms are received.

May 15, 2020

Elections close

May 18, 2020

Complete candidate winners listed on ASCCC Page

May 25, 2020

If needed: special elections open