Cancelled - 2020 Spring Plenary Session

Spring Plenary Session 2020 header- cancelled

March 17, 2020

Dear Colleagues,

In an attempt to flatten the curve of the coronavirus (COVID-19) pandemic, Governor Newsom ordered statewide cancellations of events of more than 250 people, and the CDC released additional guidelines suggesting that gatherings larger than 50 people be cancelled. The Academic Senate for California Community Colleges is heeding the guidance and have decided to postpone the Area Meetings and Spring Plenary Session until further notice. The health and wellbeing of our staff, attendees, and community comes first and we understand that many of our colleges and faculty face additional loads, as colleges transition to remote learning or make the difficult decision of closing the campus. The Academic Senate is here to support you during this time. We are currently putting together some resources to distribute to the field to help support the transitions taking place locally.

We will be sending out communication regarding our annual spring elections in the near future.

If you haven’t already, please contact the Oakland Marriott to ensure your hotel reservation has been cancelled. The Senate Office is taking care of the refunds and will provide a message to all registered attendees on this shortly.

We appreciate your patience and understanding during this time. If you have any questions, please feel free to direct them to me- krystinne [at] asccc.org.

Take care of yourself and take care of each other,
Krystinne

Krystinne Mica
Executive Director
Academic Senate for California Community Colleges
One Capitol Mall, Suite 230, Sacramento, CA 95814
phone: 916.445.4753 fax: 916.323.9867

OUR SPONSORS

Registration

Registration Information will be updated soon!

Early Registration: $625 (March 18, 2020 before 5:00 pm)

Late Registration: $675 - (March 18, 2020 after 5:00 pm)

Saturday Only Registration: $250

Saturday Only Late Registration: $300

1 Day Presenter Registration: $200

2 Day Presenter Registration: $350

** All Presenters are required to register. **

Online Registration will end Thursday April 9th, 2020. All registration after this date will be on-site registration only.

Eventbrite can take payment by check or credit card. If you are choosing the check payment option, please use the drop down menu on the registration form to select "pay by check".

For questions about accessibility or to request accommodations please contact Edie Martineli at events [at] asccc.org or phone 916-445-4753x102. Three weeks advance notice of need for accommodations is requested.

FAQs

Is my registration/ticket transferable?

All attendee registrations must match the ticket. If you would like to transfer your registration, you must cancel the first one, then register the second attendee online. If a payment transfer needs to be made because payment was made by check, you must contact the Senate Office directly with a written notification at events [at] asccc.org (events [at] asccc.org.)

What is the cancellation/refund policy?

Payment is required prior to entering an Academic Senate event.
Please remember that the last day (March 18th, 2020) to cancel your registration without penalty is always posted on each event's webpage, and is listed in each confirmation email. Cancellations must be submitted in writing to events [at] asccc.org on or before the posted date. Registration will not be canceled due to non-payment. All cancellations made after the posted cancellation date will be assessed a $175 cancellation fee.
Full Refunds will not be granted for cancellations after the posted cancellation deadline.
Cancellations made less than 7 business working days prior (April 11th, 2020) to the event will be billed the full registration amount for the conference.
No shows, unclaimed "TBA" attendees, and cancellations made after the deadline will be billed to you and/or your college for the total cost of registration and room if applicable to the event. As attendees are permitted to register without funds, we have no way of determining cancellation unless specifically told, in writing.
It is your responsibility to ensure payment of the registration fee. Submission of your registration signifies agreement with this policy.
Unpaid balances owed to the Academic Senate must be paid off before an attendee can register for a future event.

The name on the registration/ticket doesn't match the attendee. Is that okay?

No, All attendee registrations must match the ticket. If you would like to transfer your registration, you must cancel the first one, then register the second attendee online. If a payment transfer needs to be made because payment was made by check, you must contact the Senate Office directly with a written notification at events [at] asccc.org (events [at] asccc.org.)

Please contact Academic Senate Event Team at events [at] asccc.org or 916-445-4753x102 with any questions or concerns.

Indemnification

Your registration submission for the event signifies your agreement to the following:

Participant/Attendee shall indemnify, defend, and hold harmless the Academic Senate for California Community Colleges, its officers, directors, partners, agents, and employees, from and against any and all demands, claims, damages to persons or property, losses and liabilities, including reasonable attorney’s fees arising out of or caused by participant or attendee’s willful misconduct or negligence in connection with the provision of services or the use of the Hotel facilities, except to the extent and percentage attributable to the Academic Senate for California Community Colleges or its agents’, subcontractors’, representatives’, employees’ or attendees’ willful misconduct or negligence.

Hotel & Travel

Hotel Information

Please note that you must make hotel reservations separate from the event registration process. Registration confirmation for the event does note guarantee a hotel room reservation.

2020 Spring Plenary Session will be taking place at Marriott Oakland City Center, 1001 Broadway, Oakland, CA 94607.

$199 Singles/Doubles plus taxes and fees

Hotel Reservation cut-off date: Wednesday, March 18th, 2020

Event registration is required before you can reserve a hotel room under the ASCCC meeting room block. Your email confirmation for registration will direct you to the hotel reservation website once you have completed event registration. We recommend that you make your reservation as early as possible, as space is limited and fills up quickly! The room rates are $199 per night plus taxes and fees. Rates and availability are limited and event registration alone does not guarantee a hotel room. Our room block rate will expire on Wednesday March 18, 2020. Self-parking is discounted 25% of the prevailing rate. The prevailing full rate is currently $45 a day. Please note the parking rates are subject to change. Valet parking is $50.00 for overnight guests as well as those driving in the day of the event with no discount. For those flying, the Oakland Airport is the closest airport to the hotel. The hotel does not provide airport shuttle transportation. Complimentary Wifi will be available in guestrooms for Marriott members. Non-member will receive a $2 daily discount.

Please contact Academic Senate Event Team at events [at] asccc.org or 916-445-4753x102 with any questions or concerns.

Program

Tentative Schedule – Subject to Change

Thursday, April 16, 2020

8:00 a.m. to 9:00 a.m. Registration/Delegate Sign In

8:00 a.m. Continental Breakfast Opens

8:30 a.m. to 9:00 a.m. Candidate Information Session

8:30 a.m. to 9:15 a.m. Breakfast with Relations with Local Senates - First-Time Attendees

9:30 a.m. to 10:45 a.m. FIRST GENERAL SESSION
Adoption of the Procedures
Foundation Report
State of the Senate

10:45 a.m. to 11:00 a.m. Break

11:00 a.m. to 12:15 p.m. FIRST BREAKOUT SESSION

Legislative Update
Hiring Through an Equity Lens: Guiding Principles for Leading Difficult Discussions or Everyone is a Little Bit Racist - Now What?
Mindfulness for Leaders: Staying Grounded in a Vortex of Chaos
DE Guidelines
Faculty Empowerment and Leadership Academy Pre-session and/or Break-Out Follow-Up Session for Participants
New Delegate Information Session
LatinX Caucus Meeting
*System Partner: Breakout

12:30 p.m. to 2:00 p.m. SECOND GENERAL SESSION
Lunch
Elections Nominations
Presentation: Faculty Diversification

2:00 p.m. to 2:15 p.m. Break

2:15 p.m. to 3:30 p.m. SECOND BREAKOUT SESSION

Assessment of College Placement Processes: Successes and Areas for Improvement
Follow up to Faculty Diversification General Session
Noncredit and Student Support Services
Small and Rural Caucus Meeting
Hiring Through an Equity Lens: Model Processes
Statewide Service, Committees, Executive Committee, Consultation Bodies
Resolution SOS: Need Help with Your Resolution or Amendment?
*System Partner: Breakout

3:30 p.m. to 3:45 p.m. Coffee Break and Cookies

4:00 p.m. Resolutions and Amendments Due

3:45 p.m. to 5:00 p.m. THIRD BREAKOUT SESSION

UC Transfer Pathways, ADTs and Transfer Alignment Efforts
Program Review: Equity Driven and Connected to Guided Pathways
Academic Freedom
Open Educational Resources and Student Equity
The Brown Act and Your Senate Committees—Everyone’s Invited
Hiring through an Equity Lens: Evaluating the 2nd Minimum Qualification
Black Caucus
*System Partner: Breakout

5:00 p.m. to 5:45 p.m. Resolutions and Amendments at Plenary-Mandatory for Contacts

5:00 p.m. to 6:00 p.m. Disciplines List Hearing

6:00 p.m. to 6:30 p.m. Candidate Orientation

Friday, April 17, 2020

8:00 a.m. to 9:00 a.m. Registration/Delegate Sign In

8:00 a.m. Continental Breakfast opens

9:00 a.m. to 10:15 a.m. THIRD GENERAL SESSION
Elections Speeches
Resolution Presentation

10:15 a.m. to 10:30 a.m. Break

10:30 a.m. to 12:30 p.m. Area Meetings

12:30 p.m. Urgent Resolutions and Amendments Due

12:30 p.m. to 2:00 p.m. FOURTH GENERAL SESSION
Lunch
Regina Stanback-Stroud Diversity Award Presentation
Officers Candidate Forum

2:00 p.m. to 2:15 p.m. Break

2:15 p.m. to 3:30 p.m. FOURTH BREAKOUT SESSION

Educational Opportunities for Incarcerated and Formerly Incarcerated Students
Tools to Lead Your College’s Dialogue about Systemic Change: Systemic Bias
CDCP Noncredit Instruction in Guided Pathways
Ensuring Quality of Online Courses: Guidelines, Rubrics, and Local POCR
The First Minimum Qualification and Equivalency: An Equity Minded Framework
Guided Pathways, Transfer Degrees, College Catalogs and Curriculum: Difficult Conversations about Putting Students First
LGBTQIA+ Caucus Meeting
*System Partner: Breakout

3:30 p.m. to 3:45 p.m. Coffee Break

3:45 p.m. to 5:00 p.m. FIFTH BREAKOUT SESSION

CTE Data and Resource Allocation
Report on Resolution S19 5.02 Guided Pathways Budget Development
Competency Based Education
Tools to Lead Your College’s Dialog about Systemic Change: Culture Change and Improvement
Revising the EEO Guidelines for the CCCs
Transfer Practices Paper Review and Presentation
Womyn’s Caucus Meeting
*System Partner: Breakout

5:00 p.m. to 5:45 p.m. Submitting Amendments at Plenary-Mandatory for Contacts

6:15 p.m. to 6:45 p.m. Executive Committee Meeting

7:00 p.m. to 11:00 p.m. President’s Reception and Dance!