2021 Fall Plenary Session - Hybrid Event

2021 Fall Plenary Generic
Deadline to Register/Application Deadline: 
Thursday, October 28, 2021 - 5:00pm

Subject: Save the Date! Hybrid Fall Plenary Session November 4-6, 2021

The Academic Senate invites you to Save the Date for the first ever hybrid 2021 Fall Plenary Session on November 4-6, 2021 to be held at the Westin Long Beach in Long Beach, and via Pathable!

Theme: "Leading Change: Teaching, Learning, and Governance in a Hybrid World"

Join us this November to attend impactful breakout sessions, discuss statewide matters, vote on important Resolutions, and network both virtually and in-person with faculty across our system. 

Due to social distancing guidelines, the registration for the in-person portion is capped at 150 attendees. Each college will be reserved one in-person registration and will have unlimited spots for the virtual portion. If your college would like to send additional representatives to the in-person part of the event, email events [at] asccc.org as soon as possible to get on the waitlist. Additional open registration spots will be given to the college on a first-come, first-served basis.

Please coordinate with your campus to ensure that you are the in-person representative prior to registration.

More details, such as the tentative agenda and breakout session topics for both the in-person and virtual options, to come so stay tuned! 

Should you have any questions, please contact events [at] asccc.org

Registration

REGISTER HERE

The 2021 Fall Plenary will be a hybrid event with an in-person option and a virtual only option.

Registration Fees

Registration In-Person: $580 (In-Person registration includes continental breakfast and lunch each day along with all conference materials. Dinners are on your own.)
Registration Virtual Only: $325
One Day Only Registration In-Person: $150
Presenter Registration Virtual Only: Free
1 Day Presenter Registration In-Person: $150 *Covers in-person food costs.*
2 Day Presenter Registration In-Person: $300  *Covers in-person food costs.*

** All Presenters are required to register. **

Please note, This event is credit card payments only.
Registration for In-Person will end October 12, 2021 at 5:00pm.  
All registration after this date will be on-site registration only.
Registration for Virtual will end October 28, 2021 at 5:00pm.
Virtual only attendees will need to email events [at] asccc.org for space availability after October 28th.
 

***SCHOLARSHIP INFORMATION***

The Academic Senate Foundation is proud to offer scholarships for faculty to attend the ASCCC Fall Plenary Session on November 4-6, 2021, to be held as a hybrid event. Scholarships will be offered for both in-person and virtual attendance.  Please see all the scholarship information on the Foundation's webpage.

If you are interested in applying, please complete the 2021 Fall Plenary Scholarship application form and submit to foundation [at] asccc.org. The deadline to submit is October 4, 2021, 5:00PM. Selected faculty will be notified via email two weeks after the submission date.

 

Please direct any questions to foundation [at] asccc.org.

 

FAQs

Is my registration/ticket transferrable?

We no longer take direct ticket transfers. You will need to submit a new registration for each person attending.

What is the cancellation/refund policy?

• Payment is required prior to entering an Academic Senate event.

• Please remember that the last day (October 4, 2021) to cancel your registration without penalty is always posted on each event's webpage, and is listed in each confirmation email. Cancellations must be submitted in writing to events [at] asccc.org on or before the posted date. Registration will not be canceled due to non-payment. All cancellations made after the posted cancellation date will be assessed a $175 cancellation fee.

• Full Refunds will not be granted for cancellations after the posted cancellation deadline.

• Cancellations made less than 7 business working days prior (October 28, 2021) to the event will be billed the full registration amount for the conference.

• No shows, unclaimed "TBA" attendees, and cancellations made after the deadline will be billed to you and/or your college for the total cost of registration and room if applicable to the event. As attendees are permitted to register without funds, we have no way of determining cancellation unless specifically told, in writing.

• It is your responsibility to ensure payment of the registration fee. Submission of your registration signifies agreement with this policy.

• Unpaid balances owed to the Academic Senate must be paid off before an attendee can register for a future event.

The name on the registration/ticket doesn't match the attendee. Is that okay?

No, All attendee registrations must match the ticket. We no longer take direct transfers. Every attendee must submit their own registration and payment.

 

Questions and Concerns

Please contact the Academic Senate Event Team at events [at] asccc.org with any questions or concerns.

For questions about accessibility or to request live captioning accommodations please contact Edie Martinelli at events [at] asccc.org. Three weeks advance notice of need for accommodations is requested.

 

Indemnification

Your registration submission for events signifies your agreement to the following:

Participant/Attendee shall indemnify, defend, and hold harmless the Academic Senate for California Community Colleges, its officers, directors, partners, agents, and employees, from and against any and all demands, claims, damages to persons or property, losses and liabilities, including reasonable attorney’s fees arising out of or caused by participant or attendee’s willful misconduct or negligence in connection with the provision of services or the use of the Hotel facilities, except to the extent and percentage attributable to the Academic Senate for California Community Colleges or its agents’, subcontractors’, representatives’, employees’ or attendees’ willful misconduct or negligence.

 

Photo Release Information - This event will be recorded.

By participating in the event, you agree to grant permission to the rights of your image, likeness and sound of your voice as recorded on audio or video tape without payment or any other consideration. I understand that my image may be edited, copied, exhibited, published or distributed and waive the right to inspect or approve the finished product wherein my likeness appears. Additionally, I waive any right to royalties or other compensation arising or related to the use of my image or recording. I also understand that this material may be used in diverse educational settings within an unrestricted geographic area. Photographic, audio or video recordings may be used for the following purposes:

conference presentations

educational presentations or courses

informational presentations or workshops

on-line educational courses, presentations, or workshops

educational videos

social media

 

Hotel & Travel

Hotel Information - Westin Long Beach Hotel Reservations
Please note that you must make hotel reservations separate from the event registration process. Registration confirmation for the event does note guarantee a hotel room reservation.
You must make reservations through the ASCCC group hotel block.
2021 Fall Plenary Session will be taking place at Westin Long Beach, 333 E. Ocean Blvd., Long Beach, CA 90802
$169 Singles/Doubles plus taxes and fees
Cut-Off Date: Wednesday, October 13, 2021

 

Event registration is required before you can reserve a hotel room under the ASCCC meeting room block. Your email confirmation for registration will direct you to the hotel reservation website once you have completed event registration. We recommend that you make your reservation as early as possible, as space is limited and fills up quickly! The room rates are $169 per night plus taxes and fees. Rates and availability are limited and event registration alone does not guarantee a hotel room. Our room block rate will expire on Wednesday, October 13, 2021. Self-parking is $18.00 for overnight guests as well as those driving in the day of the event. For those flying, Long Beach Airport is the closest airport to the hotel.
 
COVID Protocols
We will be following the Los Angeles County Department of Public Health guidelines at the Westin Long Beach including all detailed COVID protocols that may include social distancing, mask wearing and hand sanitizing.
We will require submission of a signed liability waiver including full vaccination or a negative COVID test within 72 hours of the event. You will not be allowed entry into the event without submitting the waiver. This form highlights our efforts to follow the California Department of Public Health Guidance on meetings and support the safety of the committee, guests, and hotel personnel. Subject to change based on local public health guidelines.

 

How to participate in Virtual Only:
The event will take place in the virtual event platform Pathable. All attendees will receive an email prior to the event with a unique user login. The platform works with email as your user id, so please make sure all attendees emails are their actual emails. If you are an admin and are registering a group of people, please make sure you are prepared with each persons unique email. Please use chrome as your browser as it has the best functionality with the program.
Event links to the Virtual Event Platform will be emailed to all registered attendees approximately 1 week prior to the start of the event. All sessions will have auto closed captioning available.

Resources

Navigating Pathable: The Attendee Experience - An Overview
Navigating Pathable: The Presenter/Speaker Experience - An Overview

 

Delegates:

In order to conduct the online resolutions voting, we will need each member Senate to verify that we have the college’s correct delegate for voting. The Senate President listed in the Senate Directory for each campus, will need to complete the delegate change form: Fall 2021 Delegate Change Form The college will not be able to vote in the online election unless this form is submitted. Forms must be emailed to the ASCCC Office - elections [at] asccc.org by October 28, 2021. 

 

Resolutions

Resolution voting will be taking place electronically using Poll Everywhere.

Delegates do not need to attend in person to vote.

Information and instructions will be posted soon.

Area Meetings